Successful Contractor Management – 5 Tips

Communication Central To Effective Contractor Management

Ok. We got 5 tips that promote successful contractor management. But first, a few words concerning the importance of operative communication. No matter the specifics of the contractor or the goals of the manager, working as one means thinking as one, and thinking as one requires extensive collaborative communications.
It begins by identifying job purpose, and then determining a right fit for that purpose. The manager must provide precise requirements. The contractor must relay clear and distinctive evidence of suitability to the detailed goals and purposes. Both parties must reach understanding and agreement in writing.
Failures in communication cause start-to-finish errors in the decision-making processes of both parties. Without sound and accurate communication, the project will proceed in lack of effective contractor management.

5 Construction Tips That Promote Effective Management Of Contractors

1) Define and Plan the Specifics of the Job At Hand

It has been said, “Time is money.”  It has also been said, “Haste makes waste.” Every job has a scope, a purpose and a method. Failure to clearly identify and define any aspect of the job results in missed opportunity and waste. In fact, records from the International Association of Contract Management suggest that over 40-percent of problem-projects are caused by a lack of clearly defined scope, purpose and method (IACCM, “Articles, Blogs and Free Resources“).
Also, make certain to define job-specific safety issues. Likewise, ensure that all prospective contractors can evidence a capacity to work within all known safety perimeters.

2) Question, Review and Check References

To start badly is likely to end badly. Explain the job-specific dangers, goals and responsibilities.  Question prospective contractors for evidence of knowledge, skill level and practical experience. Review the data before the hire. Never forget to check references. Self-employed does not a contractor make.

3) Relationship-Based Routine Inspections

No one enjoys over-the-shoulder management. Yet routine work inspections help ensure a quality finish. The effective contractor manager establishes light-touch inspection processes that function around trust, friendly management processes and comfortable relationships. Value your contractors. Communicate. Praise when praise is earned. Make the contractor a part of the team. And when correction is necessary, speak with measured words. Learn how to remedy problems without alienating the contractor.

4) Grow Into A Better Contractor Manager

Experienced contractor managers record, track and learn from every conflict, error or missed opportunity. From beginning to end, the successful manager documents, examines, identifies and adjusts. Count today’s project mistakes as preventive training toward future projects. Never permit a health or safety issue to pass without making applied corrections for now and for the future.
Track the contractor. Grade and record the success of their work. Identify contractor shortcomings and make plans for how to better correct for the future. But always remember: While grading others, they may well be grading you. Give feedback but also be willing to receive feedback.

5) Use A Quality Workforce and Asset Allocation and Planning App

Avoid the waste of labor-intensive paper-based management efforts. To handle dispatch of workers, equipment and contractors, many major construction contractors use the Assignar workforce and asset allocation and planning construction solution. Reap the benefits of rapid, accurate and constant updates for current jobs as well as individual contractor specifics.

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