Purpose of Jobsite Workflow Processes
In construction, the concept of streamline efficiencies must refer to the act of taking control of jobsite workflow. This means contractors must view each task as a grouped chronological process wherein people and resources come together for the purpose of fulfilling a given jobsite goal. Let’s step out a basic jobsite organizational workflow methodology:
- Establish the processes necessary to accomplish a given goal
- Recruit from available resources a set of supplies, tools and people suitable to perform the given processes
- Create a reliable path for communications and interactions between management, office and the available resources
- Perform, monitor, evaluate and revise.
But before crafting your own workflow processes, consider the following:
The well-designed construction organizational workflow process involves much more than a simple focus on improved efficiency. Success is about accomplishing the desired goal in an accurate, safe and timely manner. It is also about building reusable workflow maps that consistently help your workforce deliver reliable quality, service and products in compliance with Excellency in standards of practice. Furthermore, purposed organizations craft the workflow process to accommodate the inevitable variations that routinely arise in jobsite operations, scheduling and management.
Evaluating Workflows – How Can You Streamline Efficiencies?
In "Stop Wasting Valuable Time," a recent Harvard Business Review report by Michael Mankins, the author defines a study wherein fewer than five percent of the participants claimed company support for a rigorous and disciplined process that focused on fulfilling top management priorities (2). Furthermore, even many of the contractors who have in place established workflow processes fail to reap the benefits of streamline efficiencies. It seems that too often the associated documentation processes involve:
- Limited and scattered availability
- Overly flexible options for interpretation
- Poorly defined and initiated methods of monitoring
- Inefficient and/or outdated data management
- Lagging updates
- AND other primary reasons for overall failure in the control component of the processes.
There is however, a distinction between processes and workflow. Whereas the "Processes" defines steps, actions and accountabilities, "Workflow" defines movement of work. Yet it is all about improving workflow by enabling your workforce to complete more goals in less time and in accordance to organizational standards for how work is performed.
Multiple ways to make sure work is being divided to back office operations – from the field
Standardized workflow processes improve efficiencies at all levels of the organization. Make effective communications between back office operations and your jobsite workforce a priority. Some tips for assurance include:
Group assemblies involving each department
- Discussion of workflows and process that require further documentation and streamlining
- Interviews to ensure that relevant items are on the list
- Establishment of priorities
- Review, confirmation of accuracy and new suggestions
- Make certain that all team members have rapid and accurate access to documentation, reporting and analysis results.
Optimize Workflows Via The Assignar Operations Management Software
From real-time integration of accounting and worker timesheets to traceable budget accuracy, the Assignar operations software for construction contractors provides the tools you need for reliable workforce and asset allocation and planning. It is the tool that enables construction contractors to ensure that fieldworkers have efficient access to all relevant documents in a timely and effective manner.
With Assignar, your team can stay on top of operations from quoting to scheduling and from time keeping to invoice and payroll. Learn more about Assignar resources that promote accurate connectivity between office and field here.